An essential a part of hiring and managing employees, job descriptions are a broad written statement of a selected job. Generally, employment description includes the aim , scope, duties, responsibilities, and dealing conditions of employment .
Job descriptions help to clarify employee roles and responsibilities within a corporation . Having clearly defined expectations is important to draw in qualified applicants and to extend employee accountability once individuals are hired.
A poorly written description may cause confusion or inaccurate interpretation of what a specific job entails, which may end in employee dissatisfaction, poor performance, and increased turnover. against this , an efficient description can help reduce turnover rate , and ultimately save a business both time and money. it’s going to also provide employers some protection by serving as a reference in resolving disputes associated with work expectations.
A critical document for each position, description helps your applicants and employees to know their roles. Furthermore, employment description:
Helps attract the proper job candidates
Describes the talents and competencies required to perform the role
Describes the critical areas of an employee’s job or position
Serves as a valuable performance management tool
Is used because the basis for the utilization contract
Serves as the idea for outlining job training, performance expectations, career advancement and job evaluation
Defines the job’s positioning within the general company hierarchy
The importance of Job descriptions
A communication tool, job descriptions can contribute to your organization’s success if they’re effectively developed. On the opposite hand, you’ll hinder communication, increase workplace confusion, and stop people from understanding what’s expected of them if your job descriptions are poorly written. the subsequent questions can assist you to work out whether your organization’s job descriptions are effectively written and used:
Do you or others in your organization update job descriptions regularly or when job criteria changes? Are employees involved during this process?
Who uses or refers to job descriptions regularly?
Do you use job descriptions to plan training activities?
Do your job descriptions include performance criteria?
Can you observe or measure the standards of your job descriptions?
How to write employment description
An important initiative in recruiting the simplest candidate for the work is writing a transparent and accurate description . a transparent understanding of the job’s duties and responsibilities is required for writing employment description. Furthermore, the work description must clearly define the talents required for the position. the work description is split into many various sections.
Samples of Simple Job Description Template :
Knowing what to incorporate in these sections is important . you’ll be ready to attract qualified candidates and reduce turnover rate within the end of the day with the assistance of a well-defined description . so as to write down employment description and improve your job posting results, you’ll use employment description template. Following are some guidelines for writing employment description:
Avoid using equivocal or complicated language instead use clear, concise language.
Use non-preferential language
Describe the present state of the position instead of its past or future state
Do not use abbreviations, acronyms, and technical terms
Ensure that the duties and responsibilities performed within the job description’s ‘work performed’ section and therefore the skills, knowledge, and attributes you need within the position are directly related
Unless you’ll illustrate that they’re essential to the position’s duties and responsibilities, avoid stating education, experience, training, or certification as requirements of the position
Simple Job Description Template | Word download